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Admin (for module project)

  • On-site
    • Batam, Kepulauan Riau, Indonesia
  • PaxOcean

Job description

We are looking for a highly organized and proactive Admin to support our dynamic team in the Module Project.

  • Prioritize and manage multiple administrative tasks simultaneously to ensure all project deadlines are met within a fast-paced environment.

  • Establish and maintain communication with suppliers and contractors

  • Maintain document archives – Both electronic & Hard Copy while ensuring all records-management activities adhere to good practices, policies and legal requirements

  • Control issuance of document numbers, including maintenance of document registers

  • Liaise with vendors for projects and distribute project related documents with the project team and relevant external parties

  • Provide technical and administrative support to the Team

  • Assist in general office administration

  • Undertake other tasks as assigned

  • Generate various document control reports as and when required

  • Coordinate with internal departments such as Finance, HR, and Procurement to ensure alignment and smooth execution of project-related activities.

  • Arranging staff travel and accommodations.

  • Booking venues for meetings and events.

  • Taking meeting minutes.

  • Organizing and storing information (both paper and digital)

  • Typing letters and reports for staff.

  • Ensuring business documents are organized and secure.

  • Managing company calendar activities.

  • Distributing reports and correspondence to departments.

  • Handling phone and email inquiries.

Job requirements

  • Bachelor’s in Economics, Business, Accounting, engineering or related field.

  • Strong verbal and communication skills in English is a must

  • Excellent organizational and time management abilities.

  • Proficient in Microsoft Office, especially Excel.

  • Be well organized and systematic

  • Self-motivated team player who is result oriented and independent

  • Ability to work under pressure and meet tight deadlines

  • Familiarity with project documentation and reporting procedures

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