Officer, Crewing

On-site
- Manila City, National Capital Region, Philippines
PCL

Job description

Ensure timely, smooth and successful crew changes operation.

I. Undertakes the following tasks for assigned Principal’s vessels.

Planning of the crew changes of the handled vessels as applicable.
Communication with principals and vessels on the planned crew changes.
Communication with various department for the approval of the planned crew changes if necessary.
Establishment of crew availability for pooling requirement.
Evaluation and verification of seafarer’s documents.
Progress monitoring of completion of seafarer’s documents and follow up of required documents, including renewal of trainings.
Prepares and issues Pre-Employment Medical Referral Slips for concern approved/slotted seafarers.
Monitors and follow ups PEME result and its receipt from concerned accredited medical clinic:
Prepares and issues Training Referral Slips for concern approved/slotted seafarers and/or as per instruction of principal.
Communication with accredited travel agencies regarding flight booking requirements and provision of the required travel documents to ensure the cost-effective and timely flight is attained.
Communication with principals, agents, and vessels with respect to the arranged flight bookings and other matters related to the crew change.
Assistance for joining and/or repatriating seafarers during crew change in Philippine ports including arrangement of immigration requirements for both local and foreign seafarers.
Dispatch of all Parcels/Documents being sent to and/or from concerned vessels.
Preparation and transmittal of Permit to Serve Certificate (PTS) applications and monitoring of its expiry ensuring corresponding PTS certificate/s is obtained on time.
Briefing of joining seafarers regarding travel itineraries and related matters and dispatch.
Monitors and follow ups PEME result and its receipt from concerned accredited medical clinic.
Purchasing and issuance of working gear for concerned joining seafarers as necessary.
Updates the Embarkation and Disembarkation details in the concerned Principal’s crew system.
Updates movements in the COMPAS as well as Principal crew system (if applicable):
Handles withdrawal of seafarers’ documents.
Ensures that all the documents and requirements of the joiners are physically complete and uploaded in the COMPAS prior to departure.
Responsible for the quality of work in compliance with ISO 9001 Standards.

Performs other related functions that the immediate superior may assign.
Assist with the task assigned by Department Head in monitoring daily maintenance and organization of the assigned 201 files, vessel files and data-based records.
Assist with the task related to wives’ association programs

Job requirements

College Degree
Preferably in Human Resource Management, General Business o Similar Qualifications in Maritime Studies.
At least two years of experience in Crewing.
Preferably with one year experience in port operations and immigration requirements.

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I acknowledge that I have read, understood and agreed to KSL Group’s Recruitment Privacy Notice (the “Privacy Notice”), and consent to the collection, use and/or disclosure of my personal data for the purposes set out in the Privacy Notice. In the event that we have received your job application or personal data from any third party pursuant to the purposes set out in the Privacy Notice, you warrant that such third party has been duly authorised by you to disclose your personal data to us for the purposes set out in the Privacy Notice.
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I acknowledge that I have been provided a copy of KSL Group’s Recruitment Privacy Notice (the “Privacy Notice”) relating to the collection, storage, use and disclosure of my personal data and have therefore been fully advised of how information collected about me may be used, stored and disclosed by KSL Group. ﻿I acknowledge and understand that I have the right to access, modify or delete any information concerning my personal profile at any time.  I consent to the KSL Group’s collection, storage, use and disclosure of my personal data, as set forth in the Privacy Notice. 

 
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Officer, Crewing

Job description

Job requirements

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