Project Secretary

Hybrid
- Great World City, Central Singapore, Singapore
POSH

Job description

KEY RESPONSIBILITIES

Providing administrative support to the entire project team, including scheduling meetings and booking meeting rooms, arranging travel itineraries, completing travel claims and managing calendars for the Project Manager.
Coordinating with the project team and works closely with document controllers to ensure that project documentation, including contracts, permits, and engineering documents, is properly organized and maintained.
Organizing and all managing all internal and external project communication and correspondence, including emails, phone calls, and letters from various stakeholders as well as Client/COMPANY.
Ensuring that project documentation is properly distributed to stakeholders, including contractors, suppliers, and regulatory agencies.
Assisting in the preparation of project reports, including progress reports, status reports, and financial reports.

Job requirements

A degree or diploma in business administration, office administration, or a related field.
Relevant experience in administrative support or secretarial roles, preferably in the offshore industry.
Strong organizational skills, including the ability to manage multiple tasks and priorities.
Excellent communication skills, including the ability to communicate effectively with stakeholders.
Strong attention to detail, including the ability to review and proof-read documents.
Proficient in using office software, such as Microsoft Word, Excel, and PowerPoint.
Familiarity with project management software and tools, such as Microsoft Project, document control system and SAP system is an advantage
Ability to work effectively as part of a team and to coordinate with different stakeholders, including contractors, suppliers, and regulatory agencies.
Fluent in English

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Which of the following statement describes your right to work in Singapore? I will accept any of these answers:

I am a Singapore citizen/Permanent Resident

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Legal Agreements

By ticking this box:
I acknowledge that I have read, understood and agreed to KSL Group’s Recruitment Privacy Notice (the “Privacy Notice”), and consent to the collection, use and/or disclosure of my personal data for the purposes set out in the Privacy Notice. In the event that we have received your job application or personal data from any third party pursuant to the purposes set out in the Privacy Notice, you warrant that such third party has been duly authorised by you to disclose your personal data to us for the purposes set out in the Privacy Notice.
For applicants who are citizens of or residents in Indonesia or Saudi Arabia:
I acknowledge that I have been provided a copy of KSL Group’s Recruitment Privacy Notice (the “Privacy Notice”) relating to the collection, storage, use and disclosure of my personal data and have therefore been fully advised of how information collected about me may be used, stored and disclosed by KSL Group. ﻿I acknowledge and understand that I have the right to access, modify or delete any information concerning my personal profile at any time.  I consent to the KSL Group’s collection, storage, use and disclosure of my personal data, as set forth in the Privacy Notice. 

 
For applicants who are citizens of or residents in the Philippines:
In the course of determining whether to hire you for employment purposes, KSL Group will collect and process Personal Data relating to you and, if applicable, your relatives and character references. These Personal Data include information for identification and other personal circumstances, contact information, employment preferences, educational and employment background, personality attributes, skills, licenses, certifications, and other credentials, organizations and affiliations, and government-issued information and/or certifications or clearances particular to an individual. Collection of Personal Data shall be made through various channels such as third party background checks, and application forms, interviews, and online tests as well as assessments completed by you.
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Collect and process your Personal Data, as provided under applicable laws, regulations, and KSL Group’s Recruitment Privacy Notice, for KSL Group and its partners’ hiring purposes; 
Make your Personal Data available to KSL Group and its partners for them to process the Personal Data for their own benefit, for the same hiring purposes as indicated above; and 
Make your Personal Data available, and to permit KSL Group and its partners also to make your Personal Data available: To third parties who provide products or services to the KSL Group or its partners for the same hiring purposes as described above; and 
To other third parties, where required or permitted by law, including regulatory authorities, government agencies, as well as parties with whom you voluntarily transact.
You also confirm that, before providing us with the Personal Data of your relatives and character references (“Your Contacts”), you have obtained their consent to: (i) you collecting their Personal Data; (ii) you sharing the same with KSL Group and its partners, and the third parties as indicated above; and (iii) to the processing (for purposes of hiring you for employment) of their Personal Data by KSL Group and its partners indicated above as provided herein.
The Personal Data will be retained in KSL Group’s records as part of its potential talent pool for a period of 1 year, (“Personal Data Retention Period”). Unless retention for a longer period is required for reasonable cause, the disposition of Personal Data shall, upon the lapse of the Personal Data Retention Period, be effected by KSL Group in accordance with applicable laws and regulations.
You and Your Contacts are entitled to certain rights in relation to the Personal Data that may be collected from you (and from Your Contacts), including the right to access, correction, and to object to the processing, as well as the right to lodge a complaint before the National Privacy Commission in case of violation of your or Your Contacts’ rights as data subjects.
You may contact us at recruitment@kuokgroup.com.sg for any concerns regarding your Personal Data.

Project Secretary

Job description

Job requirements

All done!