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Senior Executive General Affair

  • On-site
    • Batam, Kepulauan Riau, Indonesia
  • PaxOcean

Job description

  • Oversee and manage the day-to-day operations of the company's facilities and office premises.

  • Develop and implement policies and procedures related to general office administration.

  • Manage and maintain office supplies, equipment, and inventory.

  • Manage transport for staff/ guest/ others request

  • To provide assistance to any special request of transportation by the department managers or employee by deploying drivers’ suitability.

  • To ensure all jobs allocated to the drivers are carried out in time

  • Manage & preparing duty rosters and track driver movements & control driver overtime

  • Checking of all relevant register maintained by the drivers

  • Managing relevant license and permitting, car tax, car insurances

  • Coordinate / organize / support company events, meetings, and conferences.

  • Handle travel arrangements and accommodation for employees.

  • Assist in the recruitment and onboarding process of new employees.

  • Manage and maintain relationships with vendors, suppliers, and service providers.

  • Ensure compliance with health and safety regulations in the workplace.

  • Assist in budget planning and expense management for general affairs activities.

  • Assist internal audit for canteen & provide the audit requirements.

  • Day to day general office clerical duties such as : typing, filling, data entry, delivery of documents, letter, time sheet submission of employees.

  • Maintaining and updating stationery request to time soft system and excel spreadsheet.

  • To facilitate internals’ department communication

  • Maintain office housekeeping activities

  • Update details on dormitories and company accommodation inventory

  • Supervising & arrange maintenance of dormitory facilities for employee’s expat & local.

  • Any other ad-hoc duties as and when required

  • Dispatch and collection of urgent items

  • To follow the Safety Rules and Regulation set refer to Occupational Health & Safety Policy and Environmental Policy by the yard

 

Job requirements

  • Ideal candidate should be a degree holder.

  • Good command of the English both written and verbal

  • Have working experience handle general service min 5 years.

  • Having superior personal standards of professionalism and integrity.

  • Having good analytical thinking and problem-solving skills

  • Able to work under pressure with tight deadline.

  • Good communication.

  • Proficient use of MS-Office application

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